Previous topicNext topic
 Link Technologies - LinkSOFT Documentation 
Help > Link Web Applications Portal > Human Resource Management >
Employee Access Security

Overview

Access to view employees are controlled by the following:

  1. "Pay Team " Role Access
  2. Employees based on the reporting structure

1. Pay Team Role Access

Pay Team Role access is setup in menu "Pay Teams". Each employee is assigned to a Pay Team. A Pay Team can have multiple Roles.

Users in the roles inherits the permission to view the employees in the Pay Team.

This access is applied to all the menus under Human Resource Management.

2. Employees based on the reporting structure

In addition to the "Pay Team Role Access", employees can be accessed using the reporting structure. These are used in the following menu groups:

The reporting structure is configured in menu "Configuration -> Rule Code: ESS_EmployeeComboList_Format". There are three options for reporting structure.

  1. R = Single level ([REPORTS TO] from menu "Payroll & HR Maintenance -> Position Maintenance").
    The managers can view the employees that are directly reporting to them.
  2. T = Multi level ([REPORTS TO] from "Payroll & HR Maintenance -> Position Maintenance")
    The managers can view the employees that are reporting to them both directly and indirectly. This structure is based on the position hierarchy. 
  3. C = Custom Approval Path based on menu "Global System -> User Workflow"
    The managers can view the employees that are configured in the "Approval Workflow"

    User Workflow is further broken down by Menu Groups as follows:
    1. Workflows: Leave Management, Performance Management & Time Management is used in Menu Groups:
      1. Employee Profile
      2. Induction & Probation
      3. Health & Safety
      4. Training & Development 
    2. Workflow: Leave Management is used in Menu Group:
      1. Leave Management
    3. Workflow: Performance Management is used in Menu Group:
      1. Performance Management
    4. Workflow: Time Management is used in Menu Group:
      1. Time Management

3. Exceptions to Employee Access Security

The following menus / reports do not use the employee access security. These areas do not hold sensitive information that can be identified directly to the employee. Furthermore, some of these areas require access to all employees.